Volunteer and Helper Requirements

The Brandywine Heights Area School District values parents and community members who offer their time to assist the staff and students of the district. School Board Policy 916 Volunteers describes two different categories of volunteers:

HELPER – an individual who voluntarily provides an unpaid service for the district at no charge on an infrequent basis and/or has limited contact with students. A helper will work with students under the direct supervision of a district employee.

REQUIREMENTS: Helpers must sign and submit a Helper Affidavit and PDE 6004 Arrest/Conviction Report and Certification Form to the school office each time they help.

VOLUNTEER – an individual who voluntarily provides a service to the district on a recurring basis and/or has substantial contact with students. Said service does not necessarily have to be performed on consecutive days. A volunteer may be reasonably expected to work with students and/or without the direct supervision of a district employee. For example: classroom volunteer or field trip chaperone.

REQUIREMENTS: Volunteers must submit the following documents to any School Office.

Submit the Volunteer Acknowledgement which affirms the volunteer has read and understands School Board Policy 916 Volunteers

The Act 151 PA Child Abuse Clearance can be completed online or by mailing the Child Abuse Application Form (hard copy).  Online requests can be completed by visiting  https://www.compass.state.pa.us/CWIS.

This certification is free of charge for volunteers. Upon signing on to the Child Welfare Portal, you will be asked to “Create Individual Account” or “Individual Login”.  If this is your first time to the site, you will select “Create Individual Account”.   Here you will be asked to create your Keystone ID# (this is an ID that you will create for yourself and retain for later use).   You will be given the option to have a copy mailed to you.

Upon completion and submission of your application you will be notified via email when your certification is ready to view online (anywhere from 1 day to 4 weeks).  You will then log back into your account on the Child Welfare Portal and select “Individual Login” to access and print out the certificate.  If you selected to have a copy mailed to you, it could take 4 – 8 weeks or longer.

Clearance certifications will only be accepted if dated within the past 12 months of the date of receipt by the school district.

The Act 34 PA Criminal Record Check can be mailed or completed online at https://epatch.state.pa.us/.  For online applications, click on “Submit New Record Check (Volunteers Only)” and follow the instructions. There is no fee for volunteers and results are available almost immediately.

Fill At the end of the process, you will be shown a receipt on the screen (which you can print if you want a receipt).  In the middle of the receipt you will see “Certification Form” in blue.  Click on this and it will bring up your Criminal Background Certificate which you will then print.

Please note, once you print out the “Certification Form”, you will be unable to print it again.

Clearance certifications will only be accepted if dated within the past 12 months of the date of receipt by the school district.

Submit evidence of a negative Tuberculin Test (less than 3 months old). TB Tests can be scheduled through your primary care physician or through the school based on availability. Call 610-682-5100 x1301 to make an appointment.

Negative TB tests will only be accepted if dated within the past 3 months of the date received by the school district.

Those who have not been a resident of Pennsylvania during the entirety of the previous ten (10) year period, must also submit a Pennsylvania Department of Education Act 114 Federal Criminal History Record Information (CHRI) Clearance (FBI Fingerprinting) which requires individuals to have fingerprints digitally rolled at a registered fingerprinting site.

Applicants can schedule a fingerprint appointment at https://uenroll.identogo.com and enter Service Code 1KG6XN.

If you have any questions or require assistance, please email hr@bhasd.org or call 610-682-5100 x1101.