Clearance Guidelines according to Act 153 Act 153 of 2014 has increased the frequency in which all public school employees are required to submit background checks to employers. Under the new law, and as of July 15, 2015, all employees are required to provide updated clearances to their employers every sixty (60) months.
Clearance certificates must be less than one year old for NEW employees. Below is a list of required employment documents. Detailed descriptions follow.
The Act 151 PA Child Abuse Clearance can be completed online. Requests for clearance statements (now called “certifications”) may be made online at https://www.compass.state.pa.us/CWIS. Beginning July 25, 2015, the cost is $8.00. Upon signing on to the Child Welfare Portal, you will be asked to “Create Individual Account” or “Individual Login”. If this is your first time to the site, you will select “Create Individual Account”. Here you will be asked to create your Keystone ID# (this is an ID that you will create for yourself and retain for later use). You will be given the option to have a copy mailed to you. Upon completion and submission of your application you will be notified via email when your certification is ready to view online (anywhere from 1 day to 4 weeks). You will then log back into your account on the Child Welfare Portal and select “Individual Login” to access and print out the certificate. If you selected to have a copy mailed to you, it could take 4 – 8 weeks or longer.
The Act 34 PA Criminal Record Check can be done online. The online results are available almost immediately. To complete the process online, go to https://epatch.state.pa.us and click on “Submit a New Record Check” and follow the instructions. Please select “Employment” as the Reason for Request. Beginning July 25, 2015, the cost is $8.00. At the end of the process, you will be shown a receipt on the screen (which you can print if you want a receipt). In the middle of the receipt you will see “Certification Form” in blue. Click on this and it will bring up your Criminal Background Certificate which you will then print. Please note, once you print out the “Certification Form”, you will be unable to print it again.
The Act 114 Federal Criminal History Record Information (CHRI) Clearance (FBI Fingerprinting) requires individuals to have fingerprints digitally rolled at a registered fingerprinting site. You must first register for the process. This can be done either online at www.pa.cogentid.com and selecting “Register Online” under Registration Information on the Pennsylvania Department of Education page or by telephone at 1(888) 439-2486 (M-F, 8A-6P) prior to going to the fingerprinting site. There is a $27.00 fee for this certificate (clearance). Payment may be made online at the time of registration using a debit or credit card. Payment may also be made with a Money Order or Cashiers’ Check at the fingerprint location. Once you have registered and printed out your receipt, proceed to an approved fingerprinting site to be digitally fingerprinted. A list of approved locations is available on the Cogent website. You will receive a Registration Number starting with “PAE” on your receipt. This number must be provided to the school district so your results can be retrieved. You do not have to wait for your letter to arrive by mail (which can take up to 6-8 weeks). Results can be retrieved online by a school district HR representative using your “PAE” number.
In addition to the above certificates, NEW Applicants (who are not currently employed by BHASD) must provide the Act 168 – Commonwealth of Pennsylvania Sexual Misconduct and Abuse Disclosure form. Please complete Page 2 and top of page 3, then sign and date where indicated on page 3. You will prepare one form for each of your previous employers that fall within the following categories (please include fax numbers of employers):
Please print out one form for each of your employers that fall within the guidelines above, complete page 2 and top of page 3, then sign and date where indicated on page 3. Submit these forms along with your application packet. Please remember to include the fax number(s) for all employer(s) on each form.